Senior Pensions Administrator - Propertey Transactions

To manage a portfolio of SSAS schemes with a focus on complex casework and commercial property transactions, ensuring technical accuracy, regulatory compliance, and high service standards.

The role acts as a senior technical point of contact within the SSAS team, providing mentoring support, quality oversight, and expertise in property-related pension activity.

Key Responsibilities

Portfolio Management

• Administer a portfolio of SSAS schemes, including complex and high-value arrangements.
• Act as primary contact for trustees, advisers, and professional third parties.
• Ensure all scheme records are maintained accurately and in line with HMRC and scheme requirements.

Property Transactions

• Manage end-to-end commercial property purchases and sales within SSAS.
• Liaise with solicitors, lenders, valuers, and managing agents.
• Review contracts, leases, rent schedules, and property reports.
• Monitor rent collection, VAT registration, and option-to-tax processes.
• Ensure compliance with connected party transaction rules and market value requirements.

Loanbacks & Complex Investments

• Administer and monitor loanback arrangements in line with HMRC requirements.
• Ensure security documentation and repayment schedules are compliant.
• Process non-standard investments where applicable.

Regulatory & Technical Oversight

• Ensure compliance with HMRC pension legislation and SSAS-specific rules.
• Monitor scheme funding, annual returns, and reporting obligations.
• Maintain robust audit trails and documentation standards.
• Support internal audits and regulatory reviews.

Risk & Governance

• Identify and escalate technical or regulatory risks.
• Ensure investments meet scheme and legislative requirements.
• Support trustees in understanding obligations and responsibilities.

Team Leadership & Development

• Provide mentoring and technical support to junior administrators.
• Assist with training delivery and knowledge sharing.
• Contribute to process improvement and system development initiatives.

Key Skills & Experience

Essential

• Strong technical knowledge of HMRC pension rules relating to SSAS.
• Demonstrable experience managing commercial property transactions within pension schemes.
• Experience with loanbacks and connected party transactions.
• Excellent stakeholder communication skills.
• High attention to detail and strong organisational skills.

Desirable

• Progress towards or completion of PMI/CII qualifications.
• Experience managing VAT-registered property within pensions.

• 4+ years' experience in SSAS administration.

• knowledge of trust law and trustee governance principles.
• Experience contributing to technical guidance or internal best practice documents.

Competencies

• Advanced technical knowledge
• Risk awareness and governance mindset
• Commercial understanding
• Stakeholder relationship management
• Coaching and leadership
• Problem-solving capability